Personal Assistant

Matrix Recruitment

Offaly, Roscommon, Westmeath

What you need to know. You will work as a Personal Assistant for our client, a highly successful and well-established logistics company in Co. Westmeath . As the Personal Assistant you will support a number of department heads. This is a permanent job. Your new job. Key duties & responsibilities Be a primary contact point for the relevant Heads of Department for other stakeholders across the business. Handle confidential and sensitive information relating to customers, business partners, employees, business strategy and general administration. Record meeting minutes and collating pre or post meeting reports. Prepare Meeting Packs. Manage HR records for Department Heads’ Personnel. Approve and analyse of department weekly/monthly timesheets. Phone support for Department Heads. Manage meeting bookings, including venues, and greeting clients when appropriate. Manage customer/business partner correspondence, including preparation of mail merges and dealing with queries. Diary management and travel arrangements for Heads. Carry out special projects as assigned and be responsible for meeting deadlines as set by Department Heads. Event Management Support. Liaise with stakeholders and external bodies on a range of issues/queries and for the completion of assigned tasks. Handle incoming and outgoing mail and drafting responses to queries. Other general office duties (filing, opening post etc.) Provide support to other management team members as appropriate. What are we looking for? Minimum 4 years’ experience in a similar role. Attention to detail and professional communication and execution. Ability to prioritise with a high workload and work to tight deadlines. Strong organisational and time-management skills. Flexible and adaptable with a “Can Do” attitude. Excellent interpersonal skills. Excellent administrative skills. Thorough knowledge of computer software packages – including Microsoft Office Suite and Apple Suite (in particular Keynote. Fast and accurate typing skills with focus on accuracy. Proficient in MS Office & ERP system utilisation preferably Sap. People and Project Management experience. Apply for this job now or get in touch with Áine on 090 6490485. By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent. Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given. We Value Your Trust. This job originally appeared on RecruitIreland.com.

2016 days ago